Sample designs

and best practices

Our teams have helped customers and consultants build thousands of meeting rooms and virtual collaboration solutions to keep on-site and remote teams connected. With the explosion of remote work in 2020, AVI-SPL customers were well-position to accommodate their teams’ sudden virtual collaboration needs.

We can help do the same for you. Based on our decades of experience and client success, we’ve curated sample designs and best practices to inspire you to create your ideal digital workplace.

Meeting room standards and smart spaces

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Online Meeting

Conference room icon

Conference Room

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Collaboration space icon

Collaboration Space

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Using video conferencing meeting room designs that follow collaboration technology standards saves time for IT support staff and end users alike. When the same tools and applications are in all conference rooms, staff knows how to use the solutions in every space.

Help desk teams also limit the number of solutions they need to support. Other benefits include increased productivity, better employee experience and satisfaction, and higher video adoption rates.

Jumpstart your digital transformation with Smart Spaces

Use our sample designs as inspiration to create your own room standards.

Accessibility and Accessible Canada Act

When building meeting rooms and deploying software, designs need to ensure accessibility for all team members. AVI-SPL’s design and engineering teams can help you ensure everyone can use your collaboration spaces and tools. Consider:


  • Consider furniture placement and clearance
  • Keep controls within everyone’s reach
  • Offer touch-less options including voice control and mobile apps
  • Provide options for team members with hearing and vision challenges
  • Ensure remote attendees are seen and heard clearly by everyone in the room, and on-site employees can see and hear virtual attendees

AV technology cybersecurity

The growth of work-from-home teams, IoT technology, and the sheer volume of connected devices accelerates the need for advanced cybersecurity in AV solutions. AVI-SPL teams can share their best practices for security, including safety measures for AV over IP networked AV solutions, to protect sensitive data.

Tracking technology benefits and ROI

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Projects in 80+ countries

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Employee meeting room hours saved each year*

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Increase in conference room utilization*

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Reduction in total cost of ownership*

$12.4 million icon

Productivity capture over 3 years*

*2020 Forrester study of large enterprise organizations.

AVI-SPL commissioned Forrester Consulting to conduct a Total Economic Impact™ (TEI) study and examine the potential benefits enterprise companies may realize by utilizing its services and solutions. Contact us for a copy of the report to explore outcomes including hours saved, total cost of ownership reduced, support resources saved, and overall value created.

Get started with AVI-SPL today. Contact us.